1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

N/A

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

Superintendent White gave an update on the successful opening of school yesterday, and also an update on the highlights of the Professional Development for teachers that took place over the summer. 

Staff Recognition - Peni Reidinger, Leona Collesano, Joitta Berkey by Scott Lempe

Recommendation
N/A

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: None.

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: No corrections.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Shirley Brown
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Bridget Ziegler	- Aye
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the August 5, 2014 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 08-19-14.pdf
Attachment: Board August 19, 2014 (Add 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignment Agenda 8.19.14.pdf (Confidential Item)

AGREEMENTS/CONTRACTS

9. APPROVAL OF EARLY COLLEGE PROGRAM MANUAL & ARTICULATION AGREEMENT BETWEEN THE STATE COLLEGE OF FLORIDA, MANATEE-SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The purpose of this agreement is to provide accelerated learning mechanisms for qualified high school students on an individual basis to attend State College of Florida, Manatee-Sarasota (SCF).  The Florida Legislation has defined a variety of options intended to shorten the time necessary to complete the requirements of a high school diploma, postsecondary certificate or degree and broaden the scope of curricular options available for secondary students.

Recommendation
That this Agreement between the State College of Florida, Manatee-Sarasota and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Sarasota County School Board 2015 CLEAN.pdf

10. APPROVAL OF CONTRACTED SERVICES BETWEEN THE YMCA SCHOOLHOUSE LINK AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, FOR TITLE I PART A FUNDING FOR THE SARASOTA HOMELESS SERVICE PROJECT

Description

Title I funding for shelter, tutoring, push-in tutors, salary for case manager for unaccompanied & foster care youth, after school/summer enrichment activities, school uniform logo shirts, book fair funds, expected evaluations for special needs students, and homeless ED program staff state & national conference funds.

This is a continuation of the YMCA Schoolhouse Link interagency agreement approved by the Board on July 20, 2010.

Recommendation
That the School Board of Sarasota County, Florida, approve the contract for homeless children and youth services with the YMCA Schoolhouse Link program as presented in the interagency agreement.

Attachment: SCSB-Schoolhouse Link Interagency Agreement_6_12.pdf

11. AGREEMENT FOR MEAL SERVICE WITH CHILDREN'S FIRST

Description
The Sarasota County Schools Food and Nutrition Services shall make breakfast and lunch meals available to the students enrolled in the Head Start programs at Alta Vista, Emma E. Booker, Riverview High, and North Port High schools, as outlined in the agreement.

Recommendation
That the agreement for meals services between Sarasota County Schools and Children First be approved as presented.

Attachment: Children First 14-15.pdf

12. AGREEMENT FOR AFTER SCHOOL SNACK PROGRAM BETWEEN SARASOTA YMCA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Sarasota County Schools Food and Nutrition Services will provide snacks for the YMCA after school program as detailed in the agreement, at the designated locations.

Recommendation
That the Sarasota County School Board approve the agreement for the snack program with the Sarasota YMCA as presented.

Attachment: after school snacks 14-15.pdf

13. AGREEMENT FOR AFTER SCHOOL SNACK PROGRAM BETWEEN SOUTH COUNTY YMCA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Sarasota County Schools Food and Nutrition Services will provide snacks for the South County YMCA after school snack program as defined in the agreement.

Recommendation
That the Sarasota County School Board approve the agreement for the snack program with the South County YMCA as presented.

Attachment: after school snacks SoCo 14-15.pdf

14. AGREEMENT FOR AFTER SCHOOL SNACK PROGRAM BETWEEN SUNCOAST SCHOOL FOR INNOVATIVE STUDIES AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
Sarasota County Schools Food and Nutrition Services will provide snacks for the Suncoast School for Innovative Studies (SSIS) after school program as defined in the agreement.

Recommendation
That the Sarasota County School Board approve the agreement for the snack program with Suncoast School for Innovative Studies as presented.

Attachment: after school snacks-SSIS 14-15.pdf

15. APPROVAL OF AFFILIATION AGREEMENT BETWEEN BENEVA LAKES HEALTHCARE & REHABILITATION CENTER AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students, a Health Science program, and Beneva Lakes Healthcare & Rehabilitation Center manages a health care facility.  The School Board desires to provide to its students a clinical learning experience and Beneva Lakes Healthcare & Rehabilitation Center has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between Beneva Lakes Healthcare & Rehabilitation Center and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Aff Agmt - Beneva Lakes.pdf

16. APPROVAL OF THE CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE UNIVERSITY OF FLORIDA

Description

The University of Florida will subcontract with the School Board of Sarasota County, Florida, for $65,835 to provide the Walk and Roll Sarasota program to encourage walking and biking to/from participating schools.

Recommendation
That the agreement between the University of Florida and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: DOT-walk and roll-UF agmnt 08-2014.pdf

17. APPROVAL OF THE SETTLEMENT AGREEMENT WITH NORTH PORT ACTIVITY FIVE ASSOCIATION, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This settlement resolves a dispute between the parties confirming that the School Board is exempt from assessments which may be levied by the Association. The funds used to pay the City of North Port came from the purchase price of the property which the School Board previously put into escrow in 2009.

Recommendation
That the settlement agreement between the North Port Activity Five Association, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Agreement - Final.pdf

GRANTS

18. APPROVAL OF THE "A WRITING EXPERIENCE LIKE NONE OTHER!" GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR GARDEN ELEMENTARY SCHOOL

Description

COMPETITIVE: Grant funds of $4,140 will provide playwriting workshops at Garden Elementary School led by the Florida Studio Theatre.

Recommendation
That the A Writing Experience Like None Other! grant proposal be approved.

Attachment: A Writing Experience.pdf

19. APPROVAL OF THE KICK UP THE BEAT GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR PHILLIPPI SHORES ELEMENTARY SCHOOL

Description
COMPETITIVE:  Grant funds of $5,000 will allow Phillippi Shores Elementary School fifth grade students to work with a visiting teaching artist to experience Afro-Cuban and Afro-Caribbean music.

Recommendation
That the Kick up the Beat grant proposal be approved.

Attachment: Kick up the Beat.pdf

20. APPROVAL OF THE STEAMING IN 6TH GRADE GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR LAUREL NOKOMIS SCHOOL

Description
COMPETITIVE: Grant funds of $3,100 will allow a teaching artist to work with Laurel Nokomis School's sixth graders to integrate art and writing while learning about space objects.

Recommendation
That the STEAMing in 6th Grade grant proposal be approved.

Attachment: STEAMing in 6th grade.pdf

EXPULSIONS

21. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 14-247

Description

School Board Policy 5.34 (4), permits the Board to hold in abeyance the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation
That Expulsion Case No. 14-247 be held in abeyance per School Board Policy 5.34 (4).

Attachment: EXPULSION CASE NO. 14-247 PDF.pdf (Confidential Item)

MATERIALS MANAGEMENT

22. APPROVAL TO AWARD BID #15-0130 FOR HVAC FILTER REPLACEMENT SERVICE

Description
Bids to provide 'HVAC Filter Replacement Service' were received from two vendors on July 15, 2014.  The bid of Kleen Air Research was the best low bid meeting the advertised specifications.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Kleen Air Research, to provide 'HVAC Filter Replacement Service' in an amount not to exceed $225,000.00, be approved as presented.

Attachment: HVACFilter15-0130Rec.pdf

23. APPROVAL TO AWARD BID #15-0045 FOR ART SUPPLIES - WAREHOUSE

Description
Bids to provide 'Art Supplies - Warehouse' were received from eleven vendors on July 9, 2014.  The bids of AFP Industries, Inc., Commercial Art Supply, Cutlass Enterprises, Inc., dba Bennett Pottery Supply, Elgin School Supply Company, Inc., Highwater Clays of Florida, Inc., National Art and School Supplies, Pyramid School Products, S&S Worldwide, School Specialty, Inc., and Standard Stationery Supply Company were the best low bids meeting the advertised specifications.  Reasons for not selecting the apparent low bid are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these purchases are contained in the operating budgets of the schools.

Recommendation
That the bids of AFP Industries, Inc., Commercial Art Supply, Cutlass Enterprises, Inc., dba Bennett Pottery Supply, Elgin School Supply Company, Inc., Highwater Clays of Florida, Inc., National Art and School Supplies, Pyramid School Products, S&S Worldwide, School Specialty, Inc., and Standard Stationery Supply Company, to provide 'Art Supplies - Warehouse' in an amount not to exceed $250,000.00, be approved as presented.

Attachment: ArtSupp15-0045REC.pdf

CONSTRUCTION

24. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF PAYMENT TO CONTRACTOR FOR THE BAY HAVEN SCHOOL OF BASICS PLUS-ADDITION AND RENOVATION PROJECT FOR PRE-CONSTRUCTION SERVICES

Description

All work has been completed.  The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment No. 4.  The Director of Construction Services Department has determined that the project is complete in accordance with state statues.

Recommendation
That the project for pre-construction services be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc8-19-2014_ProjCompl+FinalConPymt-PayApp5-BayHavenAdd&Renov.pdf

25. APPROVAL OF REVISION TO ARCHITECT'S CONTRACT FOR THE FRUITVILLE ELEMENTARY SCHOOL-CLASSROOM WING ADDITION PROJECT

Description
Due to a mathematical calculation error, an incorrect contract total of $448,525.00 was submitted and Board approved on 7/22/2014, Item #37.  The corrected contract total is $464,650.00 which represents an increase of $16,125.00.  The construction budget is approximately $6,500,000.00.  Funds for this project are available in the capital budget account.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

26. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of ($285,438.22) in gross contract dollars.

Included in these change orders are ($421,980.79) credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($394,612.95) result a net of $27,367.84 in sales tax savings.

 

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc8-19-2014_CSD-COs.pdf

JOB DESCRIPTIONS

27. APPROVAL OF REVISED JOB DESCRIPTION FOR DISTRICT DATA SUPPORT ASSISTANT

Description
The revised job description District Data Support Assistant is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for District Data Support Assistant as presented.

Attachment: Job 200 - District DataSupptAsst.pdf

28. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: 

Caroline Zucker reminded the public that school is now in session and to please drive carefully and obey school zone speed laws.

Shirley Brown and Jane Goodwin thanked our community and  the many organizations that helped our needy students with school supplies and backpacks.

 

29. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board meeting at 3:16 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on August 19, 2014 and approved at the regular Board meeting on September 2, 2014.

________________________               ________________________
Secretary                                                Chair
Lori White                                              Jane Goodwin